League Policies

1. Delays

   We may delay our tournament schedule or individual rounds due to factors beyond our control such as weather conditions or facility issues as well as for operational factors such as insufficient judge participation or adjudication requirements. Routine operational delays range from 10-45 minutes and can occasionally be longer, but delays of any kind will not be extended beyond the day the tournament is scheduled to end. Our tournament volunteer staff will make every effort to keep participants informed of any necessary delays and take measures to return to the planned schedule or an amended schedule as quickly as possible.

   Cancellations 

   We are committed to making every effort to hold scheduled tournaments as planned and scheduled. However, the safety of our affiliates will be our highest priority in any decision to cancel or reformat a tournament. In the event that we must cancel or significantly alter the schedule of a tournament, we will notify all participants as early as possible.

   • Endemic Illness. NCFCA will use a variety of resources to routinely monitor the prevalence of infectious diseases in the communities planning to host our tournaments. Any decision to cancel or move a tournament to our online platform will be communicated to all registered participants as soon as possible.
   • Inclement Weather. In the event that inclement weather is forecast prior to an NCFCA tournament, league officials will communicate to all registered affiliates via email as early as possible. If inclement weather occurs during a tournament, league officials will communicate via email, text messages, and during scheduled announcements regarding any necessary adjustments to the schedule.
   • Failures of Necessary Systems and Infrastructure. In the event of power loss, insufficient internet capacity, or technical infrastructure failure we may be forced to cancel a tournament.
   • Unforeseen Circumstances. Upon the occurrence of any event or circumstance beyond our control, including acts of God, declared war in the United States, acts of terrorism in the city where the tournament is located, government regulations, natural disaster, or civil disorder, to the extent that such event or circumstance makes it illegal, impossible, or impracticable to hold the tournament we will advise participants regarding our response plan as early as possible.

   Refunds and Registration Adjustments

   Please see our Fees and Payment page for information on refunds for cancellations.

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