Affiliation
During competition in this event, participants must adhere to the material contained in this rule section to ensure a fair and enjoyable experience for all.
Region Assignment
Affiliates must be associated with a region and, in some cases, a district for competition. Regions and districts are geographically assigned based on the billing address used for affiliation. Region reassignment is available for those who wish to compete in a region different than the one they are assigned. Please email the NCFCA office (Office@NCFCA.org) for region reassignment or for any questions about the process. Reassignment must be processed prior to November 1 or prior to registering for any qualifying competition. Reassignment after initial qualifying competition will not be approved.
Good-Standing Status
We resolutely assume the best in all situations regarding our affiliates, even when corrective action becomes necessary or when penalties must be enforced in competition. Generally, we are able to resolve rule violations and behavioral issues swiftly and graciously and move on without any impact on the good-standing status of our valued participants.
However, in the unlikely event that it becomes necessary, NCFCA maintains the right to revoke an affiliate’s good-standing status. The National Adjudication Team will determine when this action is warranted based on their assessment of any situation reported to them for review. The Adjudication Team may revoke an affiliate’s good-standing status for a specific period of time or permanently. Affiliation fees are not refunded for an affiliate who loses good-standing status.
An affiliate who has lost good standing status may appeal the revocation by sending a written explanation of the situation and outlining the case for appeal to the Executive Director who will confer with the National Adjudication Team and other relevant members of NCFCA leadership before rendering a final decision. The NCFCA Board of Directors may choose to review any final revocation of good standing status by its own motion or by request of the Executive Director.
In the rare event that a dispute is not able to be resolved via the aforementioned process, NCFCA and all affiliates agree that any claim or dispute arising from or related to participating in NCFCA activities shall be settled by mediation and, if necessary, legally binding arbitration in accordance with the Rules of Procedure for Christian Conciliation of the Institute for Christian Conciliation, a division of Peacemaker® Ministries. (Complete text is available at www.Peacemaker.net.) Judgment upon an arbitration decision may be entered in any court otherwise having jurisdiction. NCFCA and all affiliates understand that these methods shall be the sole remedy for any controversy or claim arising out of this agreement and expressly waive their right to file a lawsuit in any civil court against one another for such disputes, except to enforce an arbitration decision.
Affiliating for Each Season
The primary adult who will oversee affiliation should visit the NCFCA Shop.
The process will require new and returning affiliates to agree with the following terms and conditions:
- NCFCA’s Foundational Beliefs, including
- affirming the Nicene Creed
- indicating the family’s faith tradition as protestant, catholic, orthodox, or other
- affirming our position on Scriptural Inerrancy
- affirming our statement on Marriage, Gender, and Sexuality
- Policies and Procedures outlined in League Policies
- Participation Expectation outlined in our League Policies
- Minor Model Release Agreement
- NCFCA’s Foundational Beliefs, including
Individual Account Profiles Required
Every individual who will participate in an NCFCA event must have an individual profile with a unique and verifiable email address.
Information on how to make add and update account profiles is available on the tournament prep page.
Receiving League Communications
We have several ways of sharing league updates and important information with affiliates.
Affiliate Dashboard: When affiliates log in to the NCFCA website, they will land on the affiliate dashboard where they can view and register for competitive opportunities and access necessary affiliate-only information through the Resource Library.
Email: We regularly communicate important information, opportunities, and deadlines by email. Affiliate account holders can customize their email preferences using the Email Preferences Tab in the Manage Account screen. We use three types of email messages.
- Transactional Emails come from NCFCA.org, and at least one adult in each family must be designated to receive these emails. These messages contain regional event reminders and all information for events for which you’ve registered like payment reminders, check-in notifications, etc.
- First Party Emails will come from NCFCANews.org, and contain informational communication about national tournament opportunities, upcoming educational events, resource launches and blog articles from NCFCA leadership.
- Third Party Emails will come from NCFCAConnect.org and they contain information about opportunities offered by missionally aligned organizations like our sponsors, judging opportunities for future tournaments, and details regarding NCFCA’s presence at conventions and conferences.
Text: We send text messages, especially just before and during tournaments, with crucial and time-sensitive notifications. Please ensure the accuracy of phone numbers in all family account profiles.
Website: www.NCFCA.org. The resources page on our website includes informational articles and news about events, opportunities, and resources.
Additional Policy Pages
- Standards of Conduct
- Tournament Participation Requirements
- Tournament Safety
- Illness
- Recording and Photography
- Dress Code
- Check-Requirement
- Results, Adjudication, and Appeals
- Cancellation
- Tournament Authority Structure
- Competition Eligibility
- Qualification System
Affiliation & Account Setup Page
- Affiliation Fees
- Account Setup Guidelines
- Tournament Types
- Registration Fees