Registration & Payment
Tournament Registration is a multi-step process that begins with requesting events in advance. After the Registrar has processed all of the requests (shortly after the registration deadline) you will be able to finalize your registration and pay for your events. The process may seem confusing at first, but you'll get the hang of it, and we're here to help!
Tournament Prep: Registration Payment
Understand the guidelines and regulations that govern NCFCA competitions and events. Familiarize yourself with our policies to ensure a fair and enjoyable experience for all participants.
Registration Policies & Tournament Types
Requesting Registration: First Steps & Info
Begin by logging in to your NCFCA Account. This will bring you to your dashboard.
- To see the available tournaments in your region, click on Tournament Registration in the Tournaments section of your dashboard, toggle between your Region and National.
- Find a Tournament and click Enter.
Information
This button will take you to important information about the tournament.
- Dates
- When the registration request period closes
- When you can purchase meals (for in-person tournaments)
- When you will have to check in and submit scripts
Important Information and Links
Under this heading, you will find:
- Tournament Information such as Speech Patterns, Parking, Safety, Housing, and other Tournament Specific Information
- Confirmation list (once registration closes) – will show which students will be participating in the tournament and the events they are registered for. Checking this list is a good final step to make sure all registration information is complete and correct before check-in. Any inaccuracies should be reported to the Registrar at gro.ACFCN@rartsigeR.
- Tournament Director Updates
Requesting Registration: Select Rounds
Th “Community Judges / Select Rounds” section allows our Community Judges to register to judge rounds at the tournament.
For families with participants the button is labeled Select Rounds. Parents will pre-register for Online events and should pre-register for In-person events at the direction of the Tournament Director. Parents will use this registration link if they will be judging for a tournament when they do not have competitors at the tournament.
Requesting Registration: Event Selections
This step will allow you to select events for each student who will be participating.
- Begin by selecting a student from the Students drop-down window.
- Toggle the events that each student would like to participate in.
- Complete the same process for all students as needed.
- For debate events, students will select a club.
- For partnered events, students will select a partner.
- Click the red box and arrow to find the dropdown menu to find the partner or club.
- In the first selector window type the last name or select the club name, then click the magnifying glass. If your partner’s name does not appear, please be sure there are not additional spaces typed after the last name.
- In the next window choose the appropriate option from the filtered results.
Requesting Registration: Chaperones and Attendees
This step includes the requirement of selecting at least one participating parent or adult.
- The top block will open a drop-down menu to choose the participating Parent(s) for the tournament. Be sure to choose all parents who will attend. This step is required for tournament participation.
- If a parent will not be able to attend, another adult must be designated to participate for the entire tournament.
See the Tournament Participation Requirements section of the League Policies for the rules regarding designated adults
- Use the appropriate boxes to select any other attending family members to ensure they will have their required name tag ready at in-person tournaments.
Meal Orders (Optional)
This “Meals” option leads to the meal ordering screen. Meal orders typically open after registration requests have been processed.
For in-person tournaments, participating parents (or designated adults) must remain onsite while their competitors are at the facility. Meal breaks are not included in the competition schedule. Competitors must eat during the gaps in their speaking schedule and parents will need to eat between rounds of judging. Therefore, meals must be planned in advance.
On this screen you may purchase lunch and dinner meals that will be delivered to the tournament and handed out by our Tournament Meals staff. Meals will be added to your cart for check-out and payment. Unpaid meals will be cleared from your cart after the meal order window closes.
Schedule / Postings
This button will take you to a view of the schedule. Please note the schedule is displayed in your time zone. If the tournament is taking place in a different location, you will want to adjust accordingly. You will see it in the correct time zone when you travel.
During a tournament, rounds will turn red when you are able to click on them to see the postings.
Notifications
Please note the Notifications section at the top of your screen. Items marked in red need your attention.
Completing & Paying for Registration
After completing the registration request on your dashboard, you will need to wait for the registration request window to close before you can complete the registration process. Your request will show pending during this time. Mark the date on your calendar and watch for emails from the Tournament Director so that you know when to take the next steps.
When the Registration Request Period closes, the invoicing and payment process will begin.
Removing Chaperones and Attendees
If chaperones and/or attendees will not be attending a tournament, please remove names from the participant list found in the Chaperone and Attendees menu from the Tournament Dashboard to avoid receiving emails and text messages.
Solving Problems with Registrations
Registration Adjustments
Event Exchange
Please make every effort to request registration for the correct events. Exchanges for paid events are available after the registration process is complete. The option is available on the tournament registration page by choosing the circle arrows. If space is available in the newly requested event, there will be a $20 event exchange fee associated with the transaction that must be paid before the exchange is finalized. If swapping into a partnered event, please contact the registrar at gro.ACFCN@rartsigeR to request the exchange.
Dropping an Event
Before registration is complete (not invoiced: events can be removed (without financial obligation and without affecting other events) by un-toggling it in Tournament Registration on the dashboard. (Go to My Upcoming Tournaments)
After registration is completed (invoice sent): events can be dropped using the trash can icons in Tournament Registration. (Go to My Upcoming Tournaments)
Once Check-In has opened, dropping an event causes a significant disruption to tournament planning and should be avoided if at all possible. However, it is critical that Tournament Administration be informed in advance if a student will not be competing in a registered event. Dropping an event after check-in has opened requires an emailed explanation from the parent or coach to the Tournament Director.
Refunds
Physical products, including curriculum:For shippable products, returns are accepted within 30 days if the product is in new condition. The purchase price will be credited back to the original form of payment; the buyer is responsible for all shipping charges.Digital products:Once access to the digital product has been sent, refunds are not available.Affiliation fees:Once payment has been made, affiliation fees are non-refundable except in very extenuating circumstances. Affiliates who believe their circumstances meet these criteria may submit a refund request in your order history.Registration fees:Refunds for paid orders will only be issued for extenuating circumstances such as an illness or death in the family. Affiliates who believe their circumstances meet these criteria may submit a refund request in your order history within 14 days of the close of the affected event.Meals:Once payment has been made, refunds are not available.Scholarships
A limited number of scholarships for registration fees are available by demonstrating financial need via the link in the shopping cart.
- Scholarships must be requested prior to payment and can only be activated using a code during checkout. The code will be provided when a request is approved.
- Refunds will not be issued once an order is paid.
