Last Updated: August 7, 2024

How does the process of a compliance meeting work?

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League Policies

  1. When the Compliance Team needs to meet with a family, they will call or text each competitor’s parent or designated adult to set up the meeting. (They do not contact competitors directly.)

    The team will let the adult know whether the question concerns debate or a specific speech event but will reserve all other discussion about the question for the meeting when all parties are present.

    They will do their best to schedule the meeting at a time that seems least disruptive to a competitor’s schedule while also taking into account the time needed to gather information without disrupting the overall tournament schedule.

     

    The meeting will begin with the Compliance Team members introducing themselves and briefly explaining the role of Compliance and the fact that matters discussed in the meeting will be treated confidentially.

    They will present and explain the question and the related rule(s) that led to the meeting.

    The team members will ask any necessary questions to gather information.

    The competitor(s) and adult(s) will also be given the opportunity to ask questions and communicate any additional information that they believe is relevant to the question.

    When all information has been communicated, the Compliance Team will ask the family to remain in the room while they leave to relay the information to the National Adjudication Team.

    When the Compliance Team returns, they will communicate the information they received from the National team. The information they convey will fall into one of three categories.

    If the determination is that no rule violation occurred, the query will be closed, but the team may also have some educational advice to communicate regarding best practices going forward.

    If more investigation is necessary, the Compliance Team will ask further questions and/or tell the family that they will contact them if they need any additional information. The team will let the family know (usually via text) when the matter is resolved.

    If the National Adjudication Team determines that a rule violation requiring a penalty has occurred, the Compliance Team will explain which rule was violated, how that decision was determined by the National team, and what penalty will be applied.